Getting married is one of the most joyful milestones in life, but planning a wedding can be overwhelming and stressful. This is where a Wedding Coordinator comes in. As an experienced wedding photographer, I have worked with many coordinators throughout my career and I can say with confidence that their involvement is a game-changer for your wedding day. This week I sat down with one of my favorite wedding coordinators in the industry, Emily Peters of Heirloom Events & Design. We discussed the benefits of hiring a Wedding Coordinator, the crucial tips for your big day, and the ideal qualities to look for in both your Wedding Photographer and Coordinator.

A Wedding Coordinator brings years of experience and expertise to your wedding preparations. They have a deep understanding of all aspects of wedding planning, from vendors and logistics to design and style. Hiring a coordinator frees you from the stress of managing all the details yourself, and allows you to enjoy the excitement of your engagement period. You can rely on their expertise and trust that they will guide you through the entire process, from the big picture to the smallest detail. Your Coordinator will ensure that nothing falls through the cracks and your wedding day runs smoothly.

Emily: “Working with a Wedding Coordinator is essential for an enjoyable wedding planning process, and to allow time for you and your fiance to be fully present on wedding day.

I believe planning a wedding should be fun! I mean, you are planning a huge party based on all that you love, the people you love and celebrating your love! However, all the tiny details and pieces that go into planning an event can become overwhelming. A coordinator knows how to bring these all together. It is like a jigsaw puzzle. The couple can see the pieces, and see the large images that need to come together. The coordinator’s experience provides the box with the full picture on it. How everything relates to each other and what pieces may be missing.”

On your big day, it’s essential to have a well-organized timeline to ensure everything goes as planned. Emily meticulously plans your wedding day from start to finish. She collaborates with your vendors to ensure everyone is on the same page, coordinates the flow of events, and troubleshoots any unforeseen issues. Heirloom Events’ extensive network of contacts ensures that you have access to the best suppliers in the market. This includes florists, caterers, DJs, and much more. With her team’s expertise, they can anticipate potential problems and resolve them before they become an issue. This leaves you to relax, be present, and enjoy your special day.

Finally, if you want your wedding to be picture-perfect, you need to have the right Photographer. Trust me, a Photographer that you connect with can make all the difference in the world. Your Photographer’s work should speak to your love and they need to understand your vision. On the other hand, your ideal Coordinator must have a calm and steady demeanor that brings a sense of calm and reassurance to a potentially chaotic situation. They must be patient, flexible, attentive, and detail-oriented. This is why I believe Emily and I work so well together. She puts her clients and other vendors at complete ease.

Emily’s must-haves in a Wedding Photographer: “Good communicator, has a clear vision, caring and has a calmness about them.

It is so helpful for me to be able to hand my couple over to the photographer for 1st Look, and any group pictures before the Ceremony. With a request, they are all back with time to spare before the ceremony. This gives me time to focus on the final details of set up, communicating with vendors as they arrive and really setting the tone for the day.”

In conclusion, planning a successful wedding requires teamwork, and the right team must include a professional Coordinator. They bring immense value to the planning process, reducing your stress, and ensuring you have a perfect wedding experience. With their expertise, they can guide you throughout the process and ensure that your big day runs smoothly. As someone who has been in the industry for years, Emily and the Heirloom Events team is the best choice for couples who want a perfect, seamless wedding day. Remember, your wedding day is one of the most important days of your life, and you deserve nothing but the best.

Emily and I are excited to hear about your big day. We’d love to connect:

Contact Emily Peters | Heirloom Events & Design

Contact Bridget Dorr | Wedding Photography